Job Opportunity

SFU Community Trust

UniverCity on Burnaby Mountain

Part-time Executive Assistant to the President and CEO (Maternity Leave Contract)

Fabulous Opportunity with a Legacy-building and Progressive Organization

SFU Community Trust is an innovative organization with a mandate to create a complete community – UniverCity – on Burnaby Mountain and to build an endowment fund to support teaching and research at Simon Fraser University.  With a management and staff team comprised of seven persons, SFU Community Trust is governed by an independent Board of Directors that includes members with expertise in real estate development, finance, law, and other related disciplines.

The part-time Executive Assistant is a key member of the team of this nimble and strategic organization located in UniverCity on Burnaby Mountain. This exciting role provides extensive and proactive administrative and secretarial support to the President and CEO, management team and Board of Directors. The Executive Assistant reports to the President and CEO, provides office management & support to members of the Trust team, and liaises with a wide range of external stakeholders.

The ideal candidate is an accomplished team player with superb interpersonal and organization skills, a passion for administrative excellence and a drive for results. Ideally a university or college graduate, the preferred candidate has had at least two years of experience in progressively more challenging administrative roles and the proven ability to provide outstanding support to executives, management teams and Boards of Directors. The candidate must have proven expertise in business writing, minute taking, presentation preparation, document management, word-processing, filing, office systems, event and travel coordination and calendar management. A self-starter with a flair for multi-tasking with grace, flexibility and an upbeat manner, the ideal candidate is calm, highly organized and computer literate (our office operates on a Mac-based platform) and able to work with minimal supervision, to meet deadlines and to thrive in a context of rapidly changing priorities and high volumes of work. With superb judgment, the ability to anticipate issues and an eye for details, the candidate must have earned a reputation for outstanding performance in senior administrative roles. The candidate we are seeking respects confidentiality and possesses the emotional maturity to work effectively with a broad array of internal and external stakeholders.

SFU Community Trust offers a dynamic work environment and competitive compensation. All qualified candidates are encouraged to reply, in confidence to Please respond with a cover letter and resume, in Word and/or PDF format as one integrated file. We thank and acknowledge all applicants and will contact those selected for interviews.

This Job Description can be downloaded here.


SFU Community Trust

Job Description – Part-time Executive Assistant to the President and CEO

Position Title:                        Executive Assistant

Position Reports To:            President and CEO


Position Summary:

The Executive Assistant has a mandate to provide proactive administrative, project, operational and secretarial support to ensure the smooth and efficient operation of SFU Community Trust. The Executive Assistant reports to the President and CEO, provides support for other members of the Trust team, and works closely with the management team and Board of Directors. The Executive Assistant also liaises on a regular basis with a wide range of external stakeholders. The position is a part-time (2-3 days a week, up to 24 hours a week), maternity leave contract (for 9 months ending on November 2018).


Duties and Responsibilities:

Qualification and Abilities:

o      Support executives and work with Boards of Directors, including taking minutes and
managing documents.

o      Manage busy and changing schedules involving travel and multi-stakeholder

o      Handle confidential and sensitive issues with tact, diplomacy, and good judgment on
the telephone, in correspondence, and in person.

o      Effectively manage rapidly changing priorities and high volumes of work with a
positive attitude; and

o      Develop, implement and revise office administrative standards, process and